Dear Customer, Supplier, Collaborator The undersigned company IGAP spa, hereinafter the "Data Controller", is required to provide some information regarding the use of personal data. EU Regulation no. 2016/679 protects the confidentiality of personal data to protect the freedom and rights of the interested parties and therefore imposes a series of obligations on those who "process" personal information referring to other subjects. Among the most important obligations that the law requires to respect, there is that of informing the interested parties and acquiring their consent to the treatment in the prescribed cases, above all for the treatment activities in relation to which the data must be communicated to other subjects.
1. Source and Nature of Personal Data
In the light of the above, therefore, we are pleased to inform you, pursuant to article 13 of the GDPR in question, that the undersigned company collects and processes data relating to your company - directly, with your consent - occasionally they may come from data from third parties or third parties, even without your consent (art. 24 letter a), b), c) Privacy Code and art. 6 lett. b), e) GDPR)
2. Purpose of the treatment
Personal data is processed without your consent: · for purposes related to the management of ordinary relationships; · for compiling personal data lists; · keeping customer/supplier accounts; billing; the management of fiscal documentation; · for any commercial relationship; · to exercise the rights of the Owner in court and out of court; · to satisfy all the obligations foreseen by the regulations in force; · fulfill the pre-contractual or contractual obligations deriving from past, current or future relationships; · for exclusively internal purposes of statistics and market research. Personal data is processed only with your specific and distinct consent (articles 23 and 130 of the Privacy Code and article 7 of the GDPR) for the following Marketing Purposes: send them via e-mail, post and/or sms and/or telephone contacts , newsletters, commercial communications and/or advertising material on products or services offered by the Owner and detection of the degree of satisfaction with the quality of services; send you commercial and/or promotional communications from third parties via e-mail, post and/or sms and/or telephone contacts (for example, but not limited to, business partners, insurance companies) Should there already be customer, supply, consultancy or collaboration, prior to the date of 25/05/2018, the company IGAP spa intends to avail itself of the right to continue to send you commercial communications and information relating to the services or products of the Data Controller, as has been done up to now; unless you exercise your right to be removed from our communications database.
4. Duration of data processing
The Data Controller will process personal data for the time necessary to fulfill the aforementioned purposes and in any case for no more than 10 years from the termination of the relationship for administrative/accounting purposes and for no more than 2 years from the collection of data for Marketing Purposes . It is the faculty of the interested party, where possible, to request its cancellation at any time. (right to be forgotten)
5. Provision of data
The treatments may be carried out using both IT and manual tools, in compliance with all the precautions necessary to guarantee the security and confidentiality of the information.
6. Subjects who may become aware of personal data (art. 6 letter b), c) GDPR)
Furthermore, your data may be communicated to third parties, exclusively for technical and operational needs strictly connected to the purposes set out above and in particular to the following categories of subjects: bodies, professionals, companies or other structures entrusted by us with the processing connected to the fulfillment of administrative, accounting and management obligations related to the ordinary conduct of our economic activity, supervisory bodies, the network of Italian and foreign agents, companies operating in the transport sector, professionals, lawyers, also for credit recovery purposes; · to public authorities and administrations for purposes related to the fulfillment of legal obligations; banks, financial institutions, factoring companies, credit insurance companies or other subjects to whom the transfer of the aforementioned data is necessary for the performance of our company's business in relation to the fulfillment, on our part, of the contractual obligations assumed in the vs. comparisons. Your data will be processed by authorized subjects, appointed within the scope of the tasks specifically identified for the individual offices to which they belong and will not be arbitrarily disseminated outside of what was declared in the previous points.
7. Rights of the interested party
In your capacity as an interested party, you have the rights referred to in art. 7 Privacy Code and art. 15 GDPR and precisely the rights to: I. obtain confirmation of the existence or not of personal data concerning you, even if not yet registered, and their communication in an intelligible form; II. obtain the indication: a) of the origin of the personal data; b) the purposes and methods of processing; c) of the logic applied in case of treatment carried out with the aid of electronic instruments; d) of the identification details of the owner, of the managers and of the designated representative pursuant to article 5, paragraph 2 of the Privacy Code and art. 3, paragraph 1, GDPR; e) of the subjects or categories of subjects to whom the personal data may be communicated or who can learn about them as designated representative in the territory of the State, managers or agents; III. obtain: a) updating, rectification or, when interested, integration of data; b) the cancellation, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data were collected or subsequently processed; c) the attestation that the operations referred to in letters a) and b) have been brought to the attention, also as regards their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfillment is proves impossible or involves the use of means manifestly disproportionate to the protected right; IV. object, in whole or in part: a) for legitimate reasons, to the processing of your personal data, even if pertinent to the purpose of the collection; b) to the processing of personal data concerning you for the purpose of sending advertising material or direct sales or for carrying out market research or commercial communication, through the use of automated call systems without the intervention of an operator by e-mail and/or by traditional marketing methods by telephone and/or paper mail. It should be noted that the right of opposition of the interested party, set out in point b) above, for direct marketing purposes through automated methods extends to traditional ones and that in any case the possibility remains for the interested party to exercise the right of opposition also only partially. Therefore, the interested party can decide to receive only communications using traditional methods or only automated communications or neither of the two types of communication. Where applicable, you also have the rights pursuant to articles 16-21 GDPR (Right of rectification, right to be forgotten, right of limitation of treatment, right to data portability, right of opposition), as well as the right of complaint to the Guarantor Authority
8. Methods of exercising rights
You may exercise your rights at any time by sending a registered letter with return receipt to: IGAP spa – Via Aldo Moro 1/d – 46019 Cogozzo di Viadana (MN) or: an e-mail to the address: email@example.com a registered letter with return receipt to the PRIVACY GUARANTOR
9. Owner, manager and appointees
The data controller is IGAP SPA with registered office in Via A.Moro 1/D - COGOZZO di VIADANA (MN) in the person of the legal representative SORAGNI ADELE The updated list of managers and persons in charge of processing is kept at the headquarters legal representative of the Data Controller.